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ALLIANCE AREA PRESERVATION SOCIETY

Minutes of the Meeting - September 26, 2005 at 7:00 p.m. 

In attendance - Maryjo Hepler, Gordon Harrison, Jenni Crist, Maxine Haupt, Robb Hyde, Mike Aeling, Carolyn Miller, Frank Barrett, Beth Gray, Patricia Sacha, Martha McClaugherty and Ginny Daniel.  Rayna McCallum visited as a guest of Patricia. 

President's Report - Martha presided as President in the absence of Kay.  She expressed our condolences to Frank on the recent passing of his mother.
Treasurer's Report - Gordon indicated that the normal bills have been paid this month.  There is approximately $1,100.00 in our checking account.

Renovation Report - Maryjo reported that 1) we need to send Bob Akin's plot plan with elevations included to Gary Duvall so he can begin work on our vacant lot drawings; 2) she and Dave Hoover (landscaper) met at the house and looked over the property and our ideas - he recommended we have another course of brick laid over the window wells so we can slope the ground away from the house more, he will decide the order we should plant and give us prices; 3) she would like permission to rent a sander to clean the old kitchen floor to prepare it for oiling or waxing - she asked for up to $100.00 to cover the rental - Patricia seconded, all were in favor; and 4) Elizabeth Cartwright has finished the draperies for the parlor - Ginny will send her a thank you letter.  Patricia asked about the cistern - Maryjo suggested that we include plans for it when we do the herb garden which will be located nearby.

Education Report - Martha reported that the Education Committee met on September 17th - minutes from their meeting are attached to these minutes in the Secretary's book.  One of the areas for discussion was having regular Open Houses.  After discussion within our meeting, it was decided to have the house open on the first Saturday of the month from 11:00 a.m. to 1:00 p.m. and on the first Sunday of the month from 1:00 to 3:00 p.m. beginning in November.  Martha will schedule docents to be there at those times.  One board member will be asked to be there each day also.  Robb will do a laminated sign to hang on the front porch giving our Open House hours.  Martha also mentioned that we should look into some type of shade for the windows in the parlor, Grant bedroom and library to protect the fabrics in those rooms.  Ginny will look into the types and costs and report back at the October meeting.

Publicity -  Jenni will be in charge of contacting the Review for articles and photographs as needed.  We need publicity about our Open House days.  Discussion also centered on doing a brochure to leave at the Stark County Convention & Visitors Bureau, and such places as the airport and rest stops where free brochures are placed for area sites.  Robb will update our brochure and bring to the next meeting with costs involved in printing it.

Fundraising - Robb is working on a new fundraising letter - we will stuff envelopes at our October 15th workday. .

Old Business - 1) Our October holiday program as discussed in August has been cancelled; 2) Kay asked that Martha remind us of the URR Convention in Columbus from October 14-16th.
New Business - 1) We discussed inviting Haines House neighbors to our first Open House in November - we decided to hang a coupon for free admission on doorknobs in the area; 2) Robb will chair the Nominating Committee for this coming year's annual meeting - Jenni will help; 3) Maryjo moved that Beth Daniel be accepted to fill the empty position on the Board, Max seconded the motion, all approved; 4) There will be an URR Re-enactment November 5th and 12th from 5:30 to 8:00 p.m. at the Cuyahoga Valley Recreation Area - reservations are needed;  5) Mike will take care of installing a temporary railing for the back steps - he and Gordon will discuss the use of a pipe we already have; we will have another Lamplight Tour this December - a planning meeting will be held on October 17th at 7:00 p.m. - Beth, Frank, Robb, Maryjo, Martha, and Patricia volunteered to be on the committee

Dates to Remember -  Our workdays in October will be the 1st and 15th (envelope stuffing day) from 9:00 to 12:00.  Please attend if you can.

October October 24th - next Board Meeting - 7:00 p.m.

Adjournment - Patricia moved that we adjourn and Ginny seconded the motion.  All approved.  Meeting was adjourned at 8:30 p.m.

Respectfully submitted,
Ginny Daniel, Secretary

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