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ALLIANCE AREA PRESERVATION SOCIETY

Minutes of the Board Meeting - November 26, 2001

In attendance: Maxine Haupt, Jennifer Crist, Evelyn Brown, Maryjo Hepler, Robb Hyde, Virginia Proctor, Frank Barrett, Jesse Harry, Karen Twyman, Ginny Daniel

The Board of Trustees of the Haines House Underground Railroad Project met at 7:00 p.m. in the Conference Room of Rodman Public Library.

Treasurer's Report -

1) Robb reported for Gordon that we currently have $1,562.23 in our bank account after making a $22,900 payment on the house. He did not make a complete report at the meeting.

2) There were very few donations as a result of our newspaper advertisement; however, Robb felt it was a good way to get our name in front of the community once again.

President's Report -

1) Robb indicated he would have to leave the meeting early because of another commitment. (Evelyn will take over for him) . He announced that Ginny Daniel would be taking over as Secretary for Martha so that she could devote more time to the education committee.

2) He indicated a mortgage had been signed last week for $15,000.00 with Sky Bank for the remainder of the amount due on the house. We will be making payments of $298.36 per month for 5 years beginning in January, 20021:0 payoff the loan;

3) Robb attended a Zoning Board hearing recently indicating the intentions of the Haines House to become a museum. Neighbors were notified of the pending meeting. No one attended to voice their opinions, but Robb had heard from several that they were glad we were going to do something with the house and not leave it vacant any longer. A museum is an acceptable use for a home in that zoning area.

4) Robb indicated that he is going to talk with Jack Peters about starting an endowment fund. An anonymous donor is willing to make a $3,000 donation once we get the fund in place.

5) The Grove Family Foundation has made a pledge to donate $2,000 per year for 5 years with their first payment in January 2002.

Open House Report - Martha made a written report to the Board regarding our Open House on November 17th. She felt the programs went well considering it was a first try. We had approximately 60 guests. The restoration tour and the Underground Railroad program were best attended. She felt that in the future we should probably make each session 45 minutes long and have only two options.

By-Laws -Jesse and Maryjo made some changes to the by-laws which we discussed at the meeting. Copies of the changes will be sent to those members not present. Changes will be voted on at our January meeting.

Fundraising - Karen would like us all to send a follow-up letter to the people we previously contacted who have not donated. She has received names of the Mount Union staff and will mail requests to them. Several other names were suggested at the meeting. She, Kay and Pat are the fundraising committee and would appreciate having additional help -especially anyone with knowledge of grant writing.

Membership- We need to send out membership letters after the first of the year. A suggestion was made to send postcards with our dues request and annual meeting date on it. Jesse said he would be able to do 3xS postcards on his computer.

Current status of building -Jesse reported that the plumbing is in good shape now for the winter. He has contacted Mike's Tree Service about trimming the trees and the lilac bush and cleaning out the spouting before winter. He has received a $750.00 estimate from them. The Board felt the estimate was very reasonable, but that we ought to see if payments can be made on the bill rather than a lump sum at the time the work is done considering our finances at the present time. Jesse will contact him about this.

Additional ideas -Jesse showed us a bookmark he is having made with a likeness of the Haines House on it. He is having 100 made and feels they should retail at about $3 each. He also suggested that during Carnation Week we sponsor a bus trip to area historical sites (Sebring, Homeworth, Damascus, and maybe even Salem) to develop interest in our area's history.

Martha and Maryjo met with student teachers at Mount Union. Maryjo presented her talk about the Underground Railroad and Martha presented slides of the house and our plan for restoration. Martha would like to have some new slides made soon so that the program can be updated.

Jennifer made a motion to adjourn the meeting. Pat seconded the motion. The meeting was adjourned at 8:15 p.m

Respectfully submitted,

Ginny Daniel

Next meeting date -THE NEXT MEETING WILL BE HELD ON TUESDAY, JANUARY 8, 2002- PLEASE MARK YOUR CALENDAR NOW AND BE SURE TO ATTEND. WE WILL BE VOTING ON AMENDMENTS TO THE BY-LAWS.

© 2001 - Alliance Area Preservation Society. For additional information contact the webmaster at rhyde@neo.rr.com. All rights reserved. Substantial penalty for early withdrawal. Subject to availability. Your mileage may vary.

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