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ALLIANCE AREA PRESERVATION SOCIETY

Minutes of the Meeting - July 26, 2004 at 7:00 p.m.

In attendance - Robb Hyde, Kay Brown, Gordon Harrison, Jennie Crist, Carolyn Miller, Danese Martin, Frank Barrett, Patricia Sacha, Martha McClaugherty, Maryjo Hepler, Beth Gray and Ginny Daniel. 

Treasurer's Report - Gordon reported 1) we received the final $2,000.00 donation from the Evan and Suzanne Morris Foundation; 2) E&C Books on Main St. has commissioned a second printing of the book about Alliance's history written by Lyle Crist and Craig Bara - they would like to have copies available for sale at the Haines House during Carnation Week and we would receive a percentage of the profits for the ones we sell, Robb moved and Beth seconded the motion that we accept their offer, motion was approved;

Education Report - Martha reported that 1) several tours had been given and thank you notes have been received from several groups; 2) during Carnation Week the Town & Country Garden Club and Carolyn will provide fresh flowers for several of the rooms; music will be provided and demonstrations will be given during various days of the week; Maxine is getting a list of volunteers together to work at the house each afternoon; Kyle Schwarz and Robb have done a video tour of the house to show on Channel 11 and we will have it showing on the first floor for those who cannot go upstairs - Jenny and Beth have TV's with VCR's that they will donate for use; Robb is preparing a tour brochure to hand out; we need to station a volunteer at the back door each day to encourage people to purchase a membership; 3) Robb has rewritten our brochure to include footnotes of sources, he included that information with his application to the Network to Freedom Society; 4) Robb has also updated our website.

Renovation Report - Maryjo reported that 1) we have a wooden desk for the library which will look a little more authentic than the metal one in there now; Gordon also said the YWCA has 2 desks we could have, Maryjo will look at them before deciding which one to take upstairs; 2) the library floor and the small upstairs hall need to be painted; 3) the wallpaper for the parlor has arrived - Dave Walker will get to us as soon as he can; 4) Keith House repaired the walls in the upstairs hall and the under-the-stairs closet on the first floor; 5) Martha suggested the handicapped ramp could be an Eagle Scout project; Frank knows several men involved with Scouts in the area and will find out more information; 6) Robb has filed all paperwork with the necessary offices to get the repointing project underway

Fundraising Committee - 1) Robb has updated the list of donors on our website; 2) Frank will check on the contract for the Rotating Exhibits program.

Carnation Week - 1) we need to take membership form, brochures, volunteer forms and donation box to park; 2) Jeff Hartzell is pretty sure there will be a vacant table available for us; 3) Beth will redo the volunteer forms and put our logo on them to have available at the house and at the park;
4) Jenny will get a permit for us to have a sign on Main Street at Haines to be up only during our Open House hours; Beth will make a sign; 5) Jenny will also get signs to post about having no guns on the property.

New Business - 1) Martha reported that the First United Presbyterian Church is having a celebration Oct. 15 - 17 and she will probably have people who wish to have tours on the 16th; 2) Patricia suggested we increase the numbers of board members - Maryjo suggested we wait to consider it until after we get interest sheets filled out during Carnation Week and suggested we start by adding them to our committees rather than putting new people directly on the board; 3) there will be a Community Service Fair at MUC on September 21 from 4:00 to 6:00 (it includes dinner) - we should have a table to showcase our need for student volunteers.

There will be a workday Saturday, August 7th from 9:00 to noon. 

THERE WILL ALSO BE A SPECIAL WORK SESSION ON THURSDAY, AUGUST 12TH  AT 7:00 P.M. TO DO FINAL CLEANING BEFORE CARNATION WEEK - IF WE COULD GET A LOT OF VOLUNTEERS, EACH PERSON COULD TAKE ONE ROOM AND WE COULD BE DONE IN A VERY SHORT TIME, SO PLEEEEEEEAS COME OUT TO HELP (I will bring my sweeper with long extension hose and take charge of cleaning the front and back stairways and halls - Ginny). 

Next meeting date - August 30th (NOT THE 23RD AS USUAL) at 7:00 p.m.

Adjournment - Martha moved we adjourn, seconded by Carolyn.

Respectfully submitted,

Ginny Daniel, Secretary

© 2004 - Alliance Area Preservation Society. For additional information contact the webmaster at rhyde@neo.rr.com. All rights reserved. Substantial penalty for early withdrawal. Subject to availability. Your mileage may vary.

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